Effective Date: January 4, 2026
These Terms of Service (“Terms”) govern your use of the website and services provided by Bookkeeping Guerra Partners (“Company,” “we,” “us,” or “our”). By accessing our website or engaging our bookkeeping, accounting support, payroll, or related services (collectively, the “Services”), you agree to be bound by these Terms.
If you do not agree to these Terms, please do not use our website or Services.
1. Services
We provide bookkeeping and related financial support services, which may include transaction categorization, bank and credit card reconciliations, financial reports, payroll support, and coordination with tax professionals.
We do not provide tax, legal, or investment advice. Any information provided is for general bookkeeping purposes only and should not be relied upon as professional advice in those areas.
2. Client Responsibilities
You agree to:
- Provide accurate, complete, and timely financial information
- Maintain copies of your original records
- Review all reports and deliverables promptly
- Notify us of any errors or concerns within a reasonable time
You acknowledge that delays, inaccuracies, or omissions in the information you provide may affect the accuracy of our work.
3. No Guarantee
While we strive for accuracy and professionalism, we do not guarantee specific financial outcomes, tax results, or business performance. Our Services are provided based on the information you supply.
4. Fees and Payment
Fees for Services will be disclosed in a separate engagement letter, proposal, or invoice. Unless otherwise stated:
- Payments are due according to the terms listed on the invoice
- Late payments may result in suspension of Services
- All fees are non-refundable once Services are rendered
5. Confidentiality
We take confidentiality seriously and will not knowingly disclose your non-public financial information except:
- As required to perform the Services
- As required by law
- With your written consent
You acknowledge that electronic transmission of data carries inherent risks, and we cannot guarantee absolute security.
6. Use of Website
You agree not to:
- Use the website for unlawful purposes
- Attempt to gain unauthorized access to systems or data
- Copy, reproduce, or distribute website content without permission
All website content is owned by or licensed to [Firm Name] and protected by intellectual property laws.
- Use of Data
The Gmail API integration primarily involves data transfer for the purpose of sending emails reliably through a verified Google account, rather than the WordPress site accessing the user’s entire email history or Google profile.
Outgoing Email Content and Metadata: When the WordPress site sends an email (e.g., a new user registration notification, password reset, or contact form submission), the email’s content, subject line, recipients, and headers are sent from the WordPress site to the Gmail API for processing and delivery.
Data NOT Typically Accessed
Unless explicitly configured with much broader scopes (which is rare for a standard WordPress email plugin), the WordPress site generally does not access:
- Existing email messages, threads, or attachments in your inbox.
- Your complete browsing history, photos, or other Google-hosted content.
- Your Gmail contacts (though some specific plugins might request this for different functionality).
In summary, the data access is highly specific and restricted to authenticating the connection and handling outgoing email traffic to ensure reliable delivery.
- Amount of Data Usage
This is the actual volume of data (in megabytes or gigabytes) transferred over the internet.
Google measures usage in abstract “quota units,” which dictate how often your application can call the API. Different API methods consume different numbers of units.
- API Calls/Requests: The main metric is the number of requests made by the WordPress site to the Gmail API.
- Quota Consumption: Each request to a specific endpoint (e.g., sending a message, retrieving a list of labels, fetching an email body) costs a certain number of quota units. For example, labels.list might cost 1 unit, while more resource-intensive actions cost more.
- Limits: There are limits on the total number of quota units per day (e.g., 1,000,000,000 per project) and per user per second (e.g., 250 units per second per user).
- Monitoring: You can track your project’s quota usage in the Google Cloud Console under the “Quotas” or “Usage” sections for the Gmail API.
9. Third-Party Tools and Software
Our Services may involve third-party platforms (e.g., QuickBooks, Xero, payroll providers). We are not responsible for:
- Downtime, errors, or data loss caused by third-party services
- Changes to third-party pricing or features
Your use of such platforms is subject to their respective terms and conditions.
10. Limitation of Liability
To the fullest extent permitted by law, [Firm Name] shall not be liable for any indirect, incidental, special, or consequential damages arising from your use of our Services or website.
Our total liability for any claim shall not exceed the fees paid by you for the Services giving rise to the claim.
11. Indemnification
You agree to indemnify and hold harmless [Firm Name] from any claims, damages, or expenses arising from:
- Your misuse of the Services
- Inaccurate or incomplete information you provide
- Your violation of these Terms
12. Termination
Either party may terminate Services according to the terms of the applicable engagement agreement. Upon termination:
- Outstanding fees become immediately due
- We are not responsible for future reporting or filings
13. Governing Law
These Terms shall be governed by and construed in accordance with the laws of the State of [Your State], without regard to conflict of law principles.
14. Changes to These Terms
We may update these Terms from time to time. Changes will be posted on this page with an updated effective date. Continued use of the website or Services constitutes acceptance of the revised Terms.
15. Contact Information
If you have questions about these Terms, please contact:
Bookkeeping Guerra Partners
Email: BookkeepingPatners@gmail.com
Phone: 704-425-7014
This Terms of Service page is provided for general informational purposes and does not constitute legal advice. You may wish to have a qualified attorney review it for compliance with applicable laws and regulations.
